Outlook is an email service provided by Microsoft. Although it’s an email service, it does more than just sending and receiving emails. It has extensive features like appointment scheduling, calendar, contact management and the like. All these features are so helpful that Outlook has become an integral part of our professional life.

You can use it for free, but there is also a premium version with the broader 365 toolsets. When you take its premium version, you can have advanced security, personalized email solutions, and the like within an ad-free experience.

Benefits of Using Outlook Email?

The following are the reasons why use Outlook email. Here, we will tell you why Outlook is better than Gmail:

1. Offline Access to Email:

You can work on email without being connected to the Internet. So, you can use Outlook offline, for example, if you are traveling somewhere without internet connection.

In fact, you just read and reply to emails the way it happens when you are connected to the Internet. After that, when the internet connection is re-established, your emails will automatically be sent.

However, when you use Gmail offline, you can access only past month’s email without the internet connection. Moreover, you can access your email offline only on Safari and Chrome browsers. Contrary to this, Outlook doesn’t have these limits.

2. Many Ways to Find Email:

A user is required to have multiple ways to find their email. You can use the search tab when you know what you are looking for. However, sometimes, you may not know what to find and you need to bank on where you filed your email to find it.

The capability of categorizing email by size and date, specifying the timeframe and scoping the places can help you find the email when you are unable to describe your search. So, if you use Outlook, you can have multiple ways to find your search, folders, categories, sort emails in inbox, search folders, and the like.

On the other hand, Gmail doesn’t provide you with a way to categorize email by size, date or sender. In fact, everything is limited here by Search.

3. Mail Tips:

Sometimes, we send our emails to the people we don’t want instead of sending to one person. Here, mail tips in Outlook can help you. When you start composing an email, a message will come up indicating that you are sending your email to many people. Thus, you will be able to reform your mistake.

This system comes up more when your recipient is on vacation or their automatic responses are turned on. When you start preparing an email, the automatic response message for the recipient comes up with the message. Thus, it saves you from the tension of waiting for the vacation response to plan the next follow-up action.

Those who used Gmail formerly and use Outlook now like it when the mail tip comes up in Outlook to let them know that the urgent message be sent to someone who is not available for some days.

4. Better Customer Support than Gmail:

Gmail provides free users with a large knowledge base besides the community forums to help them deal with common issues. However, it doesn’t provide direct support to free users.

So, if you want a direct Gmail customer service, you must bank on Google Workspace. A workspace user can reach Google’s support team directly anytime.

Contrary to this, Outlook provides both free and paid customers with support. For instance, you can get an Outlook live chat anytime. For that, you just need to log in to your Microsoft account.

5. Fixing a Meeting Room:

Using Outlook can allow you to schedule resources like meeting rooms, projectors and the like. For that, you just need to add them as a resource to your meeting. After that, the resource will work similar to any attendee. In fact, it can automatically respond to the meeting invitation and see the busy or free schedule.

On the other hand, if you do this using Gmail, you will face frustration, as scheduling meeting resources using Gmail is a headache, as it involves primary and secondary calendars.

Most Common Outlook Issues and Solutions:

The following are the 4 most Outlook issues and how to fix them:

1. Sluggish Outlook Performance:

If you have been using Outlook for a long time or you use it constantly, this problem must not be an alien to you. For some time, entries, emails, calendars, tasks, notes and the like keep collecting on Outlook, and PST size becomes abnormally large. After some time, the size reaches its limit and leads to slow working of the Outlook profile or account.

How to fix it: To deal with this issue, start the PST file. Delete unnecessary emails larger than 100 kb. Clear your Deleted Items Folder. However, if you have an important email, you’d better store it in the disk and clear up the PST. In other words, clean up all the trash.

2. An Unexpected Crash of Outlook:

Outlook users tend to face the issue of crashes when running it or before starting it. Sometimes, the things that are supposed to help users anny them. There are various third-party Outlook add-ins that are for making Outlook usage and interface much easier. However, these Outlook add-ins can get corrupted and give birth to errors into the account. Usually, add-ins in the account may negatively affect the speed and performance, which will lead to the Outlook profile crashing.

How to fix it: To deal with this issue, you need to restart your Outlook safely and check whether it’s working properly or not. Thereafter, disable problem-causing or unnecessary add-ins from your account.

3. Outlook Stops Working:

Microsoft Outlook may not work or respond to owing to reasons like faulty add-ins, corrupt Outlook profile, damaged or lost DLL files, damaged Outlook data file, etc.

How to fix it: You can solve this issue by eliminating faulty add-ins, making a new profile on Outlook, reinstalling or repairing the Outlook program. Aside from that, repair the damaged Outlook data file to cope with this issue.

How to fix Outlook Login error?

You can fix Outlook login issues by doing the following things:

1. Modify the registry.
2. Delete your Outlook profile or email account.
3. Let Exchange configure your account.

FAQs:

How does Outlook email work?

An Outlook user can control email with filters and folders, locate names in the address book, or fix email to automatically respond when the user is not available. In addition, it also has a calendar feature that can help you organize events, meetings, or project deadlines.

Why do companies use Outlook instead of Gmail?

Gmail has earned fame among individual users. However, businesses are still inclined to Outlook due to its seamless integration with Microsoft’s office apps, like Excel, Word, PowerPoint, etc.

How do I manage Outlook emails effectively?

The following are the 5 best tips for email management on Outlook:

• Avoid unwanted email conversations.
• Put your emails in categories with labels.
• Organize your tasks using Microsoft To Do.
• Create an outlook folder to handle your tasks.
• Make Outlook rules to automatically categorize emails.